Lots of good advice here Lynne, and most of it will either help you to plan, or tell you what not to do.

On the subject of smoking, we found a good way to deal with that. Two organisers being heavy smokers started to smoke on the landing outside the room. We made no comment about this, but, after about two weeks we found that all the other smokers followed suit.

We feel good about not telling them what to do, and they feel good about being considerate. Worth trying before imposing an outright ban.

BTW. In the new year, I shall beretired, and free to travel further afield. I would be very flattered to be invited to guest at your new club, and happy to do so for a small contribution to fuel costs.

Don T.