I say it is up to the person organizing, Both time and place. Since that person will have the task of doing most of the work, the where and when should be their decision. I am asuming Jen Ellen is our front most volunteer. If that is the case, Then Jen Ellen can count on me for any assistance I can offer. I am at your service, you know how to contact me. After all the planning and time to happen, those who can go will go regardless of where and when. Trying to satify 50 folks might require some 50 places and 50 dates. I'll help with your plans the best I can and might even have to pass on the event for other commitments. Thats how it goes.
Mudjack