The Mudcat Café TM
Thread #131036   Message #3140304
Posted By: JohnInKansas
22-Apr-11 - 09:27 AM
Thread Name: Tech: Formatting in MS Word or Open Office
Subject: RE: Tech: Formatting in MS Word or Open Office
It requires opening a new document and creating 4 sections ...

One section is sufficient, but the selection for "Different First Page" and/or "Different Odd and Even Pages" won't "stick" reliably unless you have at least a page for each of the separate footers you intend to use - before you enter the setup you want. First attempts to run through the process made it look (to me) like you needed section breaks because the settings kept disappearing until I made more than one page instead of just more than one section.

Make two pages in an empty document or use any document that is at least two pages long.

Double click in the first page footer, click the supertab for "Header & Footer Tools," put a check in "Different First Page."

The Footer you have open will show the flag as "First Page Footer."

Put whatever you want in the footer. If you don't want the first page to show a number don't put a page number in it.

Click Next Section. In this case it should say "next footer" since there's no need for a section break; but the result will be to move to the second page and the flag will show "Footer."

Put a page number in the Footer, along with anything else you want there. You must put the page number in using the Insert panel on the tool bar and clicking "Insert Page Number" or by inserting a "Page Field." The Insert Field function is missing from the tool bars since Word was "improved" but you can use Ctl-F9 and type "page" in the field that appears, or type Alt-I, F (Insert Field) and Word will show you a window where you can select (and format) the "Page" field.

Kat has indicated some understanding of Fields previously, although it is easy to "forget the details" if you don't use them fairly often.

Exit the headers/footers using the button on the tool bar or double-clicking in the body.

For what Kat originally asked for, you're done.

If there's no page number in the "First Footer" the first page will not show a page number. All following pages will be numbered beginning with "2" if you put a "Page Number" in the (not first page) footer.

If you use the "Insert Page Number" from the menu, the "thingy" that's inserted is a Page Field. If you select (highlight) it, and key Shift-F9 it will show as {PAGE \* MERGEFORMAT} exactly as if you use Insert-Field, Page (Alt-I, F,P) and applied the MERGEFORMAT attribute. With the menu, you have much less flexibility as to where the page number appears, so I prefer using the Field directly.

John