The Mudcat Café TM
Thread #131036   Message #3140217
Posted By: JohnInKansas
22-Apr-11 - 06:46 AM
Thread Name: Tech: Formatting in MS Word or Open Office
Subject: RE: Tech: Formatting in MS Word or Open Office
Are you sure you're using Word 2007 or later? Earlier versions were a little different.

Open Word

Ctl-N opens a new blank document, omit if not needed.

Enter, Ctl-Enter inserts one paragraph and a page break.

Enter, Ctl-Enter inserts one paragraph and a page break.

You now have three pages.

(The first "Enter" keys in each line were to make sure that there's at least one full paragraph on each page, to make it easier to begin text insertion on the pages.)

Ctl-Home to return to first page.

Double Click in the Footer on the first page

Click "Header & Footer Tools" supertab on the top menu bar.

Put check marks in "Different First Page" and "Different Odd and Even Pages in the "Options" panel of the Headers and Footers toolbar to suit what you want the document to look like.

The flag in the left margin will show "First Page Footer" if you have clicked "Different First Page"

Ctl-E, Alt-I, F, P Enter Puts a page number in the center of the footer. Omit this line if you want the first page unnumbered

In the Header and Footer Tools toolbar at the top, in the Navigation Pane, click "Next Section"

The flag in the left margin will show "Even Page Footer" if you checked Different Odd and Even Pages, or just "Footer" if you left it unchecked.

Ctl-E, Alt-I, F, P Enter Puts a page number in the center of the footer.

If you checked "Different Odd and Even Pages," in the Headers and Footers Tools toolbar, Navigation Pane, click "Next Section"

The flag in the left margin will show "Odd Page Footer."

Ctl-E, Alt-I, F, P Enter Puts a page number in the center of the footer.

Use the button at the right of the toolbar to "Close Header and Footer" or double click back in the body of the document.

When you exit the header/footer edit mode, you may be returned to the page where you started your header/footer setup, or to the page you were on when you clicked out.

Ctl-End to go to the end of your three page document.

"Enter, Ctl-Enter" a few times to add pages and check that they're numbered as expected.

If you use the "quick keys" as shown, they haven't changed since Word was a DOS program. Only the place(s) where you select for different first page and different odd & even pages has changed. In Word 2007 I find at least 4 fairly easy places to do it, and a couple even better concealed, but it doesn't make much difference if you find it easier to do it in a different place.

I've used Insert - Field - Page Field for the page numbers, as I find the "Field" method a little more versatile and - for me - easier to control, but you can substitue any of the other methods of adding page numbers splattered around in the Word 2007 toolbars, menus, submenues, tabs, supertabs, etc. (By inserting a Page field, the insertion point is wherever the cursor is, rather than at some pre-fixed location that some Microserf hallucinated would always be the perfect place for it.)

Replace Ctl-E (center justified) with Ctl-L (left justified) or with Ctl-R (right justified) if you don't want the page numbers centered but dont' want to be fancy and set tabs to locate them.

When you get to chapter 2, and if you want the first page of the chapter unnumbered, you'll need to insert a "Section Break - Next Page" (Alt-I, B, N, Enter) to permit a change in the "first page (of the section) header," and you'll probably have to reset the "Different First Page" etc for the new section.

John