The Mudcat Café TM
Thread #152379 Message #3563863
Posted By: GUEST,FloraG
03-Oct-13 - 05:17 AM
Thread Name: contracts for ceilidhs?
Subject: RE: contracts for ceilidhs?
I have a one sheet A4 nicely printed
Name of band ( us ) + our contact details
Then for them to fill in
Organisers name and address
venue address - often not the same + post code
Start finish break times - explain we like an hour to set up
nearest electrical socket - how close can we get the car to set up area + parking during
Will there be a bar
will the band be fed
Q about purpose eg wedding fund raising etc
Number age and experience of dancers - novice mixed experienced ( I don't want to get caught out expecting novices and find its a club of experienced dancers )
Open or closed and ticket price if appropriate( we can often get others to go if its a charity if we have the contact of person selling tickets - may be different again from organiser).
Insurance of group/ hall ( I have public liability but don't want to use it)
Then 'any other info section '
I will have already talked to the person put date on calander,and agreed price, how to pay etc add to 'any other info section' - send 2 copies - one to be returned in my sae
I then photo copy for the rest of the band and distribute - keep a copy of who is playing on the back of my copy- it varies a little bit. File in band folder by date.I can send the same info over the wires if the customer prefers
Its not a contract as such - but it seems to work. we have avoided double bookings and as the caller I can think in advance about a list of suitable dances eg what is suitable for a german exchange group who speak little english + How much PA we need.
FloraG